Title	Reporting Options for Privacy Rights

URL Name	UUID-b9e1f9a0-6332-ad4c-0004-49ebf24595d6

Content

Export request and subtask data from the Privacy Rights Automation module for executive oversight and organizational monitoring.

Note

When generating Privacy Rights Automation exports from the Reports module, including the Results Summary, attribute headers are translated, but other data is not.

Supported Options

Available Fields	Intended Use	Availability	Notes
Custom Dashboard	Executive & Operational Monitoring	DSAR Enterprise and Advanced Licenses	Available through the Reports module
Insights Dashboard	Executive & Operational Monitoring	For eligibility information or additional details on the process to get access to this preview feature, please contact your OneTrust representative or OneTrust Support.	Available through the Reports module Note Insights Dashboards are currently under preview. For more information, see Insights Privacy Rights Automation Dashboard.
Custom Column Reports	Executive & Operational Monitoring	DSAR Enterprise and Advanced Licenses	Available through the Reports module
Request Queue Export	Executive & Operational Monitoring	Use Freely	For more information, see Exporting a Request Queue View
Exposed API Endpoints	Integration with third-party reporting tools (e.g. Tableau, Power BI)	DSAR Enterprise and Advanced Licenses	Get Request by ID Get All Requests Search Requests

Request Data Availability

The following table defines the availability of request data attributes and their respective classification:

Available Field	Available in DSAR Request Queue	Available in Request Queue Export	Available in Reports Module
Address
Address Line 2
Approver
City
Completed Date			End Date
Completed Subtasks
Contact Preference
Country
Created Date	Date Created Date Opened in Request Details	Created Date	Submitted Date
Custom Content Box
Custom Country Field
Custom Fields Submitted as URL Parameter
Custom Fields Added via API
Custom Input Field Note Not supported in column report filters or Request Queue filters.
Custom Selection Field	Only custom fields brought in by web form, not through external applications.
Custom State Field
Days Left
Days Paused
Deadline		Deadline	Due Date
Duration
Email
Extended
First Extension Date
First Public Reply Date
First Name
Hours Worked
Last Modified Date		Last Updated	Modified Date
Last Extension Date
Last Public Reply Date
Last Data Subject Reply
Last Name
Organization
Phone Number
Preferred Language
Request Details Note Only the first 5,000 characters will display in reports.
Request ID
Request Type
Resolution
Results Summary Data Count
Retention Status
Stage
State
Subject Type
Subtask Resolutions
System Subtasks
System Subtask Processing In Time
Task Description Note Only the first 5,000 characters will display in reports.
Total Extension in Days
Total Cost
Touches
Web Form
Workflow
Zip

Reporting on Subtasks

You can create reports of subtask information using the Reports module.

Task Name
Task Status
Task Activation Date
Task Assigned Date
Task Created Date
Task Description
Task Due Date
Task Completed Date
Task Reminder Date
Task Last Modified Date
Task Required Date
Task Assignee
Task First Response Date
Task ID
Task Type
Integration System
Integration Workflow

Exporting the Subtask Queue

Once the Subtask Queue is set up with saved views and filters, you can export the displayed subtasks to a .csv file to action on specific assigned tasks.

Note

For more information on the Subtasks menu, see Configuring the Subtask Queue.

The following fields are available for export from the Subtask Queue:

Task Name
Request ID
Workflows
Stage
Task Assignee
Subtask Status
Task Required
Task Reminder Date
Task Assigned Date
First Name
Last Name
Email
Request Type
Due Date
Approver
Date Submitted
Organization
Task Resolution
Subtask Created Stage
Current Request Stage

Reporting Encrypted Fields

OneTrust supports standard encryption for our seeded web form fields, as well as any custom fields configured for web forms mentioned in the table above. These fields will not be shown in the column report by default as they will need to be enabled as Active fields.

The module supports report configuration with the the following fields:

Note

Custom fields in reporting is currently not supported for on-premises accounts.

Standard Seeded Fields	Custom Fields
First Name Last Name Email Country Address City State Zip Code National ID Phone Number Date of Birth	Custom Input Includes: Date Number Email Custom Country Custom State

Attachment

Article Total View Count 6,237

Language	English

Is Primary Language

Reporting Options for Privacy Rights

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Supported Options

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Request Data Availability

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Reporting on Subtasks

Exporting the Subtask Queue

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Reporting Encrypted Fields

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