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Managing Collection Point Notices

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Managing Collection Point Notices
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You can link privacy notices to Collection Points, which will automatically add the privacy notice details to the Receipt as part of the record of consent. For embedded OneTrust notices, the link will be to the specific version of the notice that was active at the time the consent was collected, providing an accurate view of the information available to the data subject at the time their consent was registered.

To add notices to a Collection Point

  1. On the Universal Consent & Preference Management menu, select Interfaces > Collection Points. The Collection Points screen appears.

  2. Click the link in the Name column for the Collection Point for which you want to add notices. The Collection Point Detail screen appears.

  3. Navigate to the Notices tab.

  4. Click the Add Notice button. The Add Notice modal appears.

    Add_Notice_modal.png

    Field

    Description

    Module

    Select the module from which the notice was created. The following options are available:

    • Policy & Notice Management

    • Privacy Notice Management

    Notice Type

    Select the type of notice you are adding. The following options are available:

    • Linked Page - Notice that is referenced on the Collection Point by a link to a separate web page. If selected, the Web Page URL field will appear.

    • Embedded Notice - Notice that is visible in full directly as part of the Collection Point. The notices that appear are OneTrust hosted notices created in the Policy & Notice Management module or the Privacy Notice Management module.

    Web Page URL

    Enter the web page URL where the notice can be found.

    Note

    This field only appears if the Linked Page option is selected in the Notice Type field.

    Select Notice

    If the notice you are linking to is managed by a separate application, select the Custom Linked Page option. The Notice Name field will become available and will be required.

    If the notice you are linking to was created in the Policy & Notice Management module or the Privacy Notice Management module, select the name of the notice in this field.

    Notice Name

    Enter a name for the notice that you are linking.

    Note

    This field only appears if the Custom Linked Page option is selected in the Select Notice field.

    Link to a Purpose (Optional)

    If you have a notice that relates to a specific Purpose, then you can create a link by selecting the Purpose in this field. Each Purpose on the Collection Point can be linked to a separate notice, if needed.

    If you have a more general notice that relates to all the Purposes on the Collection Point, then there is no need to create a link, so you can leave this field blank.

  5. Complete the fields, as necessary.

  6. Click the Add button.

    Note

    For privacy notices created in the Privacy Notice Management module, you can view the Collection Points to which the privacy notice is linked on the Consent tab of the Privacy Notice Details screen.

To edit a notice linked to a Collection Point

Note

If you need to change the notice linked to a published Collection Point in Active status, you will first need to create a new version of the Collection Point. Changes made to the Collection Point will not be visible until the updated version of the Collection Point is published.

  1. On the Universal Consent & Preference Management menu, select Interfaces > Collection Points. The Collection Points screen appears.

  2. Click the link in the Name column for the Collection Point that you want to edit. The Collection Point Details screen appears.

  3. Navigate to the Notices tab.

  4. Hover over the notice that you want to edit, and click the Context Menu icon context_menu_icon_v2.png that appears.

  5. On the Context menu, select Edit. The Edit Notice modal appears.

    Edit_Notice_modal.png

  6. Make the necessary changes.

  7. Click the Save button. 

To remove a notice from a Collection Point

Note

If you need to remove a notice linked to a published Collection Point in Active status, you will first need to create a new version of the Collection Point. Changes made to the Collection Point will not be visible until the updated version of the Collection Point is published.

  1. On the Universal Consent & Preference Management menu, select Interfaces > Collection Points. The Collection Points screen appears.

  2. Click the link in the Name column for the Collection Point that you want to edit. The Collection Point Details screen appears.

  3. Click the Create New Version button. The Collection Point Details screen for the new version appears in Draft status.

  4. Navigate to the Notices tab.

  5. Hover over the notice that you want to remove, and click the Context Menu icon context_menu_icon_v2.png that appears.

  6. On the Context menu, select Remove. The Remove Notice modal appears.

    Remove_Notice_modal.png

  7. Click the Remove button. 
 
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